CPP-HR_0201_V3_Overtime

M. Martinez		17 Oct 2020
F. Lenoir		28 Dec 2020

3.1     Overtime shall mean work rendered by team members beyond the normal working hours on regular working days or on scheduled rest days or holidays.  

 

3.2     Overtime work is done only to meet the reporting requirements and emergencies. It shall not be allowed if the backlog is a result of the team member’s absence, tardiness or under-time, to fulfill the required output of work normally completed during regular working days unless, it is client mandated or pre-approved by respective approver/s.

3.2.1 Overtime Approval Matrix - Per vertical, Per event

Manager/Department Head: Php 5,000 below 

VP of Operations: Php 5,001 – Php 9,999

VP of Finance - 10,000 and up

3.3     Regular overtime means work rendered in excess of eight (8) hours during an ordinary working day. Premium hours are those worked on Sundays, legal holidays or special days.  

 

3.4     For Job Grades 1 to 2 and for temporary employees, actual number of minutes spent for overtime shall be paid in excess of eight (8) hours work. Minimum number of overtime rendition is sixty (60) minutes or one (1) hour to be entitled for overtime pay.  

 

3.5     No team member shall work overtime nor shall be paid thereof, unless such overtime, prior to starting the overtime work, was approved by the immediate supervisor. Nature of work done must be stated in the overtime form for Job Grades 1 to 2, and in the time sheet for temporary employees, otherwise, payment shall be suspended.  A minimum of one (1) hour per required overtime will be honored for approval.

 

3.6     Late filing of overtime shall be credited on the next payroll period.  

 

3.7    Erasures and alterations in the time sheet with regard to overtime for temporary employees will result in the suspension of the overtime payment unless initialed by the approving immediate supervisor.  

 

3.8    Unless due to emergency situation and with the approval of the immediate Supervisor/Team Lead, a team member who is absent on a day preceding a holiday shall not be allowed to render overtime on Sunday or holiday, immediately following the said absence. Likewise, Sunday overtime will not be paid if the team member does not report on Saturday.  

 

3.9     For all job grades, Saturday is considered as a paid-day. Overtime shall be considered only if work rendered on Saturday is more than eight (8) hours. Daily paid employees (temporary employees) are paid for actual days worked.  

 

3.10     The immediate Supervisor/Team Lead shall be held accountable as to the necessity of the overtime work they approved, including its accomplishments and behavior of team members whom they authorized to work overtime.  

 

3.11   A team member for all job grades who renders work for a continuous 20-hour period shall be 

given a one (1) day off the following day with pay; while a team member who renders work for a continuous 16 hours but less than 20 hours shall be given a one- half day off with pay the following day. The full or one-half day off with pay granted shall be in addition to the applicable overtime compensation.  

 

3.12    Team members under Job Grades 3 to 5 who are not entitled to overtime pay and have rendered 8-hour work on Sundays and holidays, may offset for a paid rest-day on another date, duly approved by the immediate Supervisor/Team Lead. They are only entitled to overtime pay if it is client initiated and approved by the immediate Supervisor/Team Lead. 

 

3.13    Management may compel a team member to render overtime and work on rest day and holidays when it is deemed necessary for proper business operations. In which case, the team member shall be held liable for non-compliance per Company’s Code of Conduct.   

4.1     Team Member files an electronic Overtime Work Form using the online payroll system.  

 

4.2     Team Leader/Manager/VP/SVP is responsible for the approval of overtime of team members.  

 

4.3     Finance & Accounting Team is responsible for making the necessary adjustments or deductions from the team member’s pay using the online payroll system.  

5.1           Team Member files an electronic overtime form trough the online payroll system

 

5.2     Primary approver reviews and approves the overtime filings electronically.  

 

5.3     F&A Team captures the filing in the payroll system.  

7.1     Team Member

7.2     Team Leader/Manager/VP 

8.1           Code of Conduct

9.1     Online payroll records

9.2     Pay Slip