CPP-HR-0143 Employee Awareness Check V4

CPP-HR-0143 Employee Awareness Check V4

Version

Approval Date

Author

Changes

Approved by

3

7/18/2018

J. Presbitero

Version 3

G. Malonzo

4


C. Baroma

Version 4

R. Tan


  1. Objective


To ensure awareness which aims to increase understanding of the goal and objectives underlying Infinit-O’’s policies and procedures.


  1. Scope


All employees of Infinit-O will take the quiz released by Human Employee Relations quarterly. This quiz covers the following:

  • All policies available in IO Support Portal.

  • Employees who has been with Infinit-O for at least five (5) working days


  1. Tools

  • Survey Monkey

  • Support Portal


  1. Data Gathering

  • Fabric


  1. Responsibilities


HR ER

Quiz Administration

  • Develop questions, and prepare/distribute the quiz.

DevTeam

Support

  • Collect, summarize, and analyze responses.

  • Generate reports for relevant stakeholders.

  • Manage all quiz and platform technical issues.

  • Send notification of results directly with the team members and immediate supervisors.

Operations


  • Ensure all team members respond to and complete the EAC survey by the specified timeline.

  • Notify HR ER regarding any potential exemption requests.

Team Members

Participation & Compliance

  • Respond and answer the quiz.

  • Must achieve a passing score of 80% or above.

  1. Process


HR ER

  • Prepare 50 or more questions covering the latest policies.


  • Upon finalizing the question pool, the HR ER must upload the questions directly into the designated platform.


  • All Infinit-O employees will receive communication from HR ER outlining the EAC schedule and required completion timeline.

Team members

  • Accomplish the EAC on or before the completion date.

DevTeam

  • Collect the data from the designated platform.

  • Ensure automated score notifications are sent to every participating team member and to their immediate supervisors and or managers right after taking the quiz.

  • Upon data collection, a comprehensive dashboard must be created and posted on Fabric.


  1. Guidelines and Directives


  1. EAC is mandatory.

  2. Team members are permitted only one submission for the EAC and cannot retake the survey.

  3. Passing score is 80%

  4. Team members who are unable to answer the survey after the given deadline will automatically get a score of zero (0). 

  5. Exemptions

    1. Team members who are on Bereavement, Maternity, Paternity, LOA or Sick leave before or during the release of the quiz.

    2. The immediate supervisor must send an email for the exemption at least one (1) week before the release date of the quiz to HR ER.

  6. Employees scheduled to be on planned leave during the EAC week, the immediate supervisor must notify HR ER at least one week in advance. 

    1. Upon notification, HR ER will allow the team members on planned leave to complete the quiz in advance prior to the official EAC start date.


  1. Frequency


Quarterly


  1. Reference

Company policies

IO Support Portal

HR ER Dashboard


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