Employee Referral Policy
CPP-HR_0104_Employee Referral Policy
VERSION | APPROVAL DATE | AUTHOR | CHANGES | APPROVED BY |
3.0 | 3 FEBRUARY 2020 | F. TERO |
| R. TAN |
4.0 | 6 FEBRUARY 2021 | M. MARTINEZ |
| F. LENOIR |
5.0 | 6 FEBRUARY 2023 | F. TERO |
| F. LENOIR |
1.0 Objective
1.1 To ensure that Infinit-O attracts the right talents by maximizing the biggest competitive advantage of the Company, which is its employees through rewards.
1.2 To set the parameters of submitting a referral including the
incentive scheme, schedule of payment, and candidate quality.
1.3 To map out the process of the employee referral program.
2.0 Scope
This policy covers all team members, except Recruitment
Team members.
3.0 Provisions
3.1 All
Infinit-O team members are eligible to receive referral rewards.
3.2 All
referrals are subject to a validation process to check eligibility, ownership,
and quality.
3.3 An excessive number of referrals with a low success rate shall
be subject to efficiency review by the Recruitment Team.
3.4 Recruitment Team has the authority to remove an Infinit-o
employee from the program for the ff reasons:
3.4.1 Candidate success rate in paper
screening. It should be at least 10% of the total referred candidates;
3.4.2 Three (3) consecutive instances of not following the ERP submission process; and/or
3.4.3 Employee sourcing activities are
affecting their work performance.
3.5 Team
Leaders & Managers may receive a referral fee when they refer candidates to
open positions.
3.5.1 If under jurisdiction, requires
approval from VP of People Operations
3.5.2 If Hiring Manager referred, an identified certified Operations Interviewer from the same program should interview
candidate
3.5.3 Hiring Manager should not have a direct influence on candidate’s KPI unless documented approval from VP CSG
3.6 Execom may refer candidates and receive referral fees which they can give to
their sources and/or contacts.
3.7 Previous job applicants, former team members, and open positions for
project-based and trainees are not considered referred candidates.
3.8 Referred candidates must come from external sources.
3.9 The
new hire must meet our standard conditions of the hiring process.
3.10 Any
verbal promise of employment or agreement that may be made by the Infinit-O
team member to the referred candidate
shall not be honored by Infinit-O management.
3.11 The
team member-referrer and the referral must both be active team members of InfinitO
when the referral fee is released.
3.11.1 Team member-referrer and/or referral under rendering period shall void the amount due for the pay-out.
3.12 The
open positions are categorized as:
3.13 Payment
Release Scheme
- Release of Php 3,000 fee is after the 1st month of employment date of the referral.
- Release of 50% remaining balance is on the 3rd month and a day of the referral.
- Release of 50% remaining balance is on the 6th month and a day of the referral.
3.13.1 Referral fee is deposited to the referrer’s payroll account.
3.13.2 Crediting and releasing to be set every 5th or 20th of
the month after referral completed the required number of months for the
scheme, plus 1 day.
3.13.3 Incentive will be included in Payroll computation and will be reflected on the Employee’s pay slip, subject to
applicable tax.
3.14 Referral Fee for difficult-to-find candidates for certain positions or urgent
requirements may be increased or be subjected to a specific ERP Promo as
approved by any member of the Executive Committee.
3.14.1 If ERP is billable to Client, should be
approved by the VP of Operations.
3.15 Validity of
referred candidate is 6 months. Any referral hired after 6 months from the date
the candidate was referred, without any follow-through from the referrer, will
be considered as a part Infinit-O’s Talent Bank.
4.0 Validation Process
4.1 Recruitment
Team checks if the candidate is already in IO’s Talent Bank.
4.1.1 Candidate
should be 6 months or older in the talent bank to be reprocessed.
4.1.2 Candidate
referral should be on a first come first serve basis.
4.2 Employees
shall screen the candidates before referring them. Recruitment Team will
confirm during the interview with the candidate if they know the employee who
referred them.
4.2.1 If
the candidate does not recognize the employee, the candidate should not be
counted as a referral.
5.0 Responsibility
5.1 Recruitment Team is responsible for validating and processing referred candidates.
5.2 Recruitment Team is responsible to
look for other positions before tagging candidates as failed.
5.3 Recruitment Team is responsible for
the release of email acknowledgment to the referrer and encoding the referral
to the Employee Referral Program (ERP) Tracker.
5.4 Recruitment
Team is responsible for maintaining the ERP Tracker and/or System.
5.5 Recruitment Team requesting
Finance/FA Team for CA (Cash Advance) for the Employee Referral incentive.
6.0 Frequency
6.1 Upon receipt of referrals from team members, Recruitment Team
shall process the candidate within 48 working
hours.
6.2 Automated
feedback will be provided to the candidates and employees.
7.0 Distribution
7.1 Recruitment
Team
7.2 Team
Member-Referrer
7.3 F&A
Team
8.0 Usage
8.1 The
team member-referrer submits the referral details and electronic copy of the
resume using the ERP link to the Recruitment Team via ERP Site. In some cases
where the ERP Site link is not working/under maintenance, the team
memberreferrer should send the details to hr.rec@infinit-o.com for documentation purposes.
8.2 Recruitment
Team will prioritize referrals that will be submitted to the ERP System.
8.3 Recruitment
Team validates the resume and screens for the open position.
8.4 Recruitment Team monitors the
release date of the referral fee and submits a Requisition Form to F&A Team
for processing.
8.5 F
& A Team releases the referral fee through the referrer/team member’s
payroll account
8.6 The referral award recognition is
announced on the TV screen and myHR postings.
8.7 Listings
of the referrals are being tracked via ERP Site for all team members.
9.0 References
CPP-HR-0101 Recruitment & Selection
ERP Incentive Monitoring Tracker
ERP Hubspot
10.0 Records
Resume of the job applicant
Interview FormEmails
ERP Site
PRF
ERP Incentive Tracker
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