IT Asset Disposal

IT Asset Disposal

Ref. No.: CPP-IT-0307_V3_IT Asset Disposal.doc 
Prepared
W. Cundangan
05/11/2017
Approved


1.0 Objective  
To establish the procedures in IT asset disposal and to protect company information leakage due to disposal. 

2.0 Scope
This procedure covers the process on IT asset disposal on all company owned item. 

3.0 Provisions
N/A 

4.0 Responsibility
4.1 The IT team member is responsible in identifying and securely deleting information of assets for disposal. 
4.2 The IT head or the Managing Director is responsible in approving the list for disposal.

5.0 Frequency
5.1 This process is done on a per need basis. 

6.0 Distribution
6.1 IT Department 
6.2 Support and Services Department 
6.3 Finance Department

7.0 Usage
7.1 List Preparation 
7.1.1 Team member(s) will fill up the company Asset Disposal Form and list items for disposal and will forward the file to Finance department.
7.2 Finance Audit and Approval 
7.2.1 Finance head will review and audit the submitted form and list and will propose a method of disposal upon approval. 7.3 IT Audit and Approval 
7.3.1 IT head will review and advise if additional data sanitation is required or is in check.
7.4 Data Sanitazion 
7.4.1 Disk Drive 
7.4.1.1 Non Operational - these drives must be physically dismantled, with their disk plates hammered for destruction. 
7.4.1.2 Operational Disk Drive – data on these drives must be erased via multiple overwriting process application or through use of disk nuking software like DBAN (DarikBootAndNuke)
7.4.2 CD/DVD Disk 
7.4.2.1 Operational – Physical destruction  
7.4.2.2 Non Operational (no longer readable) - Physical destruction
7.4.3 USB data drives 
7.4.3.1 Non Operational - these drives must be physically destroyed. 
7.4.3.2 Operational Disk Drive – data on these drives must be erased via multiple overwriting process application or through use of disk nuking software like DBAN (DarikBootAndNuke) 
7.5 SSP Approval 
7.5.1 SSP head shall review the form and propose recommended disposal method. 
7.6 Disposal proper 
7.6.1 SSP team will update the secure disposal form to provide the actual disposal details 

8.0 Records
8.1 IT Asset List of Disposal – \\GoogleDrive\IT\ISO\IT Disposal

9.0 References






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