5.4.3      Hybrid Team members must be available for contact by the client, supervisor and co-employees directly involved in the performance of his/her duties during the hours of work, team members should be able to respond within a reasonable time frame.

            5.4.4      Failure to respond may result in disciplinary actions (Table of Offenses 3.1b)

               5.4.7     Hybrid Team Members must report to the office as required by their supervisor.

   5.4.8      Hybrid Team members requesting to work more days in the office will be subject to seat availability in the booking system.

   5.4.9      Hybrid Supervisors will meet on a monthly basis to cover company updates, relevant business topics, this is ideally done in person with Operations Managers and Directors

5.5.1      All employees, both Hybrid and Remote are required to attend meetings periodically as deemed necessary by management. Videos are required to be turned on for remote meetings. Team members should let their leaders know in cases where videos would not be available. If an employee is unable to attend a given meeting for reasons remote or otherwise, they must notify their supervisor in advance.

5.5.2      As a general rule meetings should be conducted either as remote or in person and not a combination of both. This will allow members to take part in the meeting and avoid scenarios where participants get alienated because of their location.

5.7.2       Hybrid Team members are responsible for keeping the area they have worked in clean in compliance with 7S Policy.

5.9.1      Infinit-O will be requiring team members to be vaccinated or to have a negative PCR test done 48-72 hours prior to meeting their respective team face to face as required. Relevant cost of testing will be shouldered by the team member.

5.9.2      During time at the office, the Team Leaders will ensure that there is time planned for team members to be involved in activities apart from the usual day to day work such as knowledge sharing sessions, team building, team lunch, 1 on 1’s, meet new team members, etc. Hybrid team members may take advantage of negotiated rates with partner locations to help alleviate the need to travel back and forth.

5.10.1     Hybrid employees remain obligated to comply with all company rules, practices and instructions as applicable.

5.11.1 The amount of time the employee is expected to work per day or pay period will not change as a result of Hybrid Work. The schedule of work is typically dictated by our client requirements.

5.12.1 Hybrid Team Members are required to time in/out using the Web-bundy functionality of Infinit-O’s payroll system. Employees are expected to time in before their work shift starts and time out after the work shift ends. The Employee must not leave their post for longer than the allowable break times without prior

approval from the immediate supervisor. Every employee is expected to follow the Attendance Policy.

5.13.1 Work equipment will be determined on a case-by-case basis. This may include company provided equipment or employee provided equipment (BYOD).

5.13.2 Out-of-pocket expenses for supplies will only be reimbursed if prior approval was secured from the Operations Manager subject to approval matrix.

5.13.3 The use of equipment, software, data supplies and furniture when provided by the company for use at the remote work location is limited to authorized persons and for purposes relating to company business. The company will provide for repairs to company equipment, if needed. If the employee uses her/his own equipment, the employee is responsible for maintenance and repair of equipment.

5.14.1      The company has the right to make on-site visits (with 24 hours advance notice) to the remote work location for purposes of determining that the site is safe and free from hazards, and to maintain, repair, inspect, or retrieve company-owned equipment, software, data or supplies.

5.14.2      The hybrid team member shall designate a workspace within the remote work location for placement and installation of equipment to be used while working remotely. The hybrid team member shall create a safe workplace to work in that is free from hazards and other dangers to the employee and the equipment.

5.14.3      Any company materials taken home should be kept in the designated work area at home and not be made accessible to others.

5.14.4      Hybrid Team Members will receive a fixed allowance to cover the cost of purchasing the computer over a 4-year period.

5.14.5      Hybrid Team Members will be required to install Infinit-O applications in the computer to help protect information that will be processed using the computer.

5.14.6      6 months prior to the end of the 4-year life of the computer period, Hybrid Team members will be notified that their computer is due for refresh and that the computer would have to be replaced to meet the latest minimum requirement.

5.14.7      The old computer will then be wiped clean by IT and may be used by the team member for any personal use or sell the machine.

               5.15.1      Hybrid Team members are responsible for safety in the remote working location.

Hybrid Team members are encouraged to take up homeowner’s insurance to cover the cost of company equipment that will be deployed on their remote work locations.

6.    References

Access Control Policy

End User Access Set-Up

End User Access Revocation

Teleworking and Mobile Device Policy

Internet Usage Policy (As it applies to Company Provided Equipment)

IT Asset End User Deployment

Network Security

Equipment Security

Encryption

Backup

Preventive Maintenance (As it applies to Company Provided Equipment) Clear Screen

Attendance Policy