Employment Classification Policy

Employment Classification Policy

CPP-HR_0103_V2_Employment Classification

Prepared

 Millicent Martinez

 07/17/2020

Approved

 Florentin Lenoir

 07/25/2020


1.0 Objective

To classify team members according to duration of employment.

 

2.0 Scope

This policy shall apply to all team members.

 

3.0 Provisions

Hired team members shall be classified as follows

      3.1 Temporary Team member

           3.1.1 Any team member hired for the completion of a specific project/temporary assignment not anticipated to remain in existence beyond a fixed period.

            3.1.2 The job assignment, work schedule and duration of the position will be determined on an individual basis.

            3.1.3 A temporary position shall not exceed six (6) months in duration unless specifically extended by a written agreement.

            3.1.4 A temporary team member does not become a regular team member by virtue of being employed longer than the agreed upon specified period.

            3.1.5 Temporary team members are not eligible for benefits accorded to regular team members unless otherwise specified in their contract of employment.

 

      3.2 Project-Based Team Member

 

           3.2.1 One who is engaged for a specific purpose and period of time for vacancies arising as a result of new projects on pilot period, emergency work and surge of workload, and to relieve someone on prolonged leave.

           3.2.2 One who is hired for a specific contract term and is co-terminus with the project duration, client contract duration, or return of a team member on prolonged leave.

           3.2.3 This position shall not exceed six (6) months in duration unless specifically extended by a written agreement.

           3.2.4 This team member must satisfactorily pass the performance appraisal that is conducted on or before the third month of employment.

           3.2.5 This team member is entitled to government institutions’ contributions and appropriate withholding tax.

           3.2.6 This team member is not eligible for benefits accorded to regular team members unless otherwise specified in their contract of employment. (refer to 3.7.2 for company provided benefits)

 

      3.3 Foreign National Team Member

            3.3.1 A foreign team member may be employed with the following conditions:

                     • Can provide documents for the mandatory new hire requirements:

                              a. Original copy of an NBI clearance

                              b. Tax Identification Number

                              c. SSS number – Social Security number

                              d. HDMF number – Pag-ibig number

                              e. PHIC number – Philhealth number

                      • Company to secure an AEP (Alien Employment Permit) through the partnered vendor as pre-requisite for the processing and application of a working visa, either a 9g or 47a2 visa, as needed

            3.3.2 A foreign team member will be engaged following a probationary status and

the regularization process.

            3.3.3 This team member will be eligible to company benefits, unless stated otherwise on the signed engagement contract. (refer to 3.7.1 for Probationary status and 3.7.2. for Regular status)

 

      3.4 Student/On-the-Job Trainee

            3.4.1 One who is engaged primarily to fulfill on-the-job training as a school prerequisite. The on-the-job training shall be rendered for a certain number of hours as may be required by the particular school/institution and evidenced by a certification to this effect signed by an official representative of the school / institution.

            3.4.2. This team member is not eligible for any company provided benefits accorded to probationary or regular team members

 

      3.5 Consultant

            3.5.1 One who is an independent contractor who is engaged to provide professional advice or services for a fee for a period of time.

            3.5.2 Members under this classification are not eligible for company provided benefits unless otherwise specified in their contract of employment.(refer to 3.7.2 for company provided benefits)

            3.5.3 This position shall not exceed six (6) months or on agreed duration unless specifically extended by a written agreement.

 

      3.6 Probationary Team Member

            3.6.1 Any team member who has been engaged for a regular position but who is completing probation period for a fixed duration prior to becoming a regular team member.

            3.6.2 Performance appraisal is conducted on the 3rd month and 5th month in order to assess the person’s capabilities and initially determine eligibility for regularization.

            3.6.3 Probationary status shall not exceed six (6) months.

            3.6.4 A probationary team member is eligible for the following company benefits, unless stated otherwise on the signed engagement contract:

                        • HMO coverage – eligibility based on signed job offer and engagement contract, under Company’s partnered provider

                        • Accident and Disability Insurance – eligibility based on signed job offer and engagement contract, under Company’s partnered provider

                        • Paid days off credits – 1.25 earned credit per month, total of 15 days per year

                        • Overtime Pay – eligibility based on signed job offer and engagement contract

                        • Holiday Pay – will depend on which holiday is being followed by the account/department

                        • Government mandated benefits (offered by SSS, PHIC and HDMF)

 

      3.7 Regular Team member

             3.7.1 Any team member who has satisfactorily completed the probationary period.

             3.7.2 A regular team member is entitled to all Company-provided benefits, unless stated otherwise on the signed engagement contract:

                        • HMO coverage – eligibility based on signed job offer and engagement contract, under Company’s partnered provider

                        • Accident and Disability Insurance – eligibility based on signed job offer and engagement contract, under Company’s partnered provider

                        • Retirement Savings Fund Scheme – eligibility of enrollment is based on regularization date

                        • Paid days off credits – 1.25 earned credit per month, total of 15 days per year

                        • Overtime Pay – eligibility based on signed job offer and engagement contract

                        • Holiday Pay – will depend on which holiday is being followed by the account/department

                        • Government mandated benefits (offered by SSS, PHIC and HDMF)

 

4 Responsibility

The Vice President or Employee Relations Manager of Human Resources is responsible for identifying the Employment Classification of new hires and/or team members.

 

5 Frequency

            5.1 For Items 3.1 to 3.5 – based on request for hiring requirement documented by CSG Managers through filing an MPR in MyHR

            5.2 For Item 3.6 - Immediate superior and CSG Managers are responsible for team member’s regularization process.

 

6 Distribution

HR Team
ManCom
Execom

 

7 Usage

      7.1 The Employment Classification must be indicated on the Manpower Request via MyHR

      7.2 The details of the classification must be shown on the job description.

      7.3 Conversation to regular status – refer to CP-HR-0106_V2 Regularization

 

8 References

CPP-HR-0101_V1 Recruitment & Selection

CP-HR-0106_V2 Regularization Policy

CPP-HR-0107_V2 Transfer Policy

Engagement Contract

 

9 Records 

Manpower Request via MyHR

PMS

 

 

 

 



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